2019 Spring Conference Exhibitors Jan 28, 2018 ACWA’s 2019 Spring Conference & Exhibition is May 7-10 at the Monterey Conference Center, Portola Hotel and Monterey Marriott in Monterey, CA. Reach decision makers in the water community! ACWA conferences are the premier destination for water industry professionals to learn and network with average registration between 1,600 + attendees. ACWA conferences give you direct access to Senior Management, General Managers, Attorneys, Directors, Engineers, Operations, Financial Managers, Presidents/Vice Presidents and other Water Industry Professionals in the California water community. Why Exhibit with ACWA? Network with over 1,600 water industry professionals Establish and build long- lasting customer relationships Showcase your company’s brand, products and services to water industry decision makers Maintain relationships with existing clients Connect directly with key water industry prospects in one place Display your company in front of your key audience through sponsorship’s Exhibitor Registration Exhibit Hall Floor Plan – AVAILABLE FOR DOWNLOAD HERE Booth Rates Associate Exhibitor – $1,300 per 8 x 10 Standard booth or $1,400 per Premium booth Non-Associate Exhibitor* – $2,600 per 8 x 10 Standard booth or $2,800 per Premium booth Limited amount of Premium Booth Spots – Premium booths are considered high traffic areas. *Become an ACWA Associate and save $1,300 per 8 x 10 booth. You’ll receive all the benefits of an ACWA Associate, along with the opportunity to participate in ACWA’s sponsorship levels Silver – Diamond allowing you to receive special benefits and level recognition at Fall Conference. To get the full list of Associate benefits, click here to download the Associate flyer. What’s Included with Exhibit Booth Registration? Exhibit booth space (8’ deep x 10’ wide) includes 8’ draped back wall and 3’ draped side walls. Table and chairs are not included. AES has created a special discounted package for ACWA exhibitors for $180 plus tax which includes either a 4ft or 6ft table with two chairs. Order before Friday, April 26, 2019 at 5:00 pm (Pacific Time) for special pricing. (See below for AES Login to order your booth furniture.) Furniture, electricity and internet access are NOT included, but you may get the order forms through AES. Exhibitor I.D. Sign and Number Complimentary Conference Registration for three (3) allotted Exhibit booth personnel – Meals are purchased separately. This registration also includes being able to attend any sessions. Complimentary pre-conference and post-conference attendees list Complimentary listing on the Conference Mobile App with your company name, booth number, description, contact information, hyperlink to company website, and direct link to booth location on Exhibit hall map. Complimentary listing in official conference program booklet distributed to all attendees with your company name, booth number, description, and contact information. Company description listed on ACWA website. Each booth staff receives 2 complimentary drink tickets to Welcome Reception. Exhibit Hall Schedule and Hours Date Time Activity Tuesday, May 7 8 a.m. – 4 p.m. Move in All exhibits must be in place by 4 p.m. Tuesday, May 7 5 p.m. – 6:30 p.m. Welcome Reception Booth staff must be present Wednesday, May 8 8:30 a.m. – 6 p.m. Regular Exhibit Hall hours Exhibit Hall closed for lunch 12–1:30 p.m. Wednesday, May 8 5 p.m. – 6 p.m. Prize Drawing Fiesta Night Reception Booth staff must be present Thursday, May 9 8 a.m. – 12 p.m. Regular Exhibit Hall hours Thursday, May 9 12 p.m. – 4:30 p.m. Move out Exhibit Hall must be vacated by 4:30 p.m. Tentative schedule and may be subject to change. Exhibitor Opportunities ACWA exhibitors can connect with the California water community through unique conference opportunities including: Become an ICE CREAM Sponsor – attendees favorite afternoon break! Exhibitor Case Studies (4 spots) Sponsorship opportunities: Meal Functions, Fiesta Reception, Welcome Reception, and more Exhibitor Spotlight Exclusive Email Advertising Exhibitor Demonstrations (4 spots) Welcome Reception Sponsor Exhibitor Cash Prize Contribution Exhibitor Game Card Contribute Exhibitor Prizes for attendees Learn more about these opportunities and download forms here. For more information contact Ashley Kravchuk at AshleyK@acwa.com or (916) 441-4545. What’s Happening in Exhibit Hall? Dedicated Exhibit Hall Hours One-on-one time with key decision makers who are looking for the products and services you offer. Receptions and Meals Connect with the water community during our popular Tuesday Welcome Reception, Wednesday Prize Drawing Fiesta Reception and close up final sales during Thursday morning’s Networking Breakfast. Prize Drawings, Ice Cream and More With an afternoon ice cream, exhibitor game card, and prizes including conference registration, cash and exhibitor prizes – attendees love to hang out in the Exhibit Hall! Official Service Contractor Need shipping or booth furniture? American Exposition Services (AES) is our official service contractor. Furniture, electricity and internet access are not provided by ACWA, but you may get the order forms through AES. Advanced Warehouse Shipping is preferred and the best way to ship your booth materials. Please also review these shipping/material handling guidelines to avoid additional fees. AES has created a special discounted package for ACWA exhibitors for $180 plus tax which includes either a 4ft or 6ft table with two chairs. Order before Friday April 26, 2019 by 5:00 pm (Pacific Time) for special pricing. After the deadline pricing goes up to $234 plus tax. (See below for AES Login to order your booth furniture.) Please look for a welcome email from AES to Log in and order your booth material- Click here to access the Exhibitor Online Kit. Questions? Contact AES American Exposition Services 1341 North Market, Suite 300 Sacramento, CA 95834 Phone: (916) 925-3976 Fax: (916) 925-3975 Email: info@american-expo.com Hotel Information Hotel reservations must be made online through ACWA’s provided link you receive in your email. You aren’t able to call the hotels or book online to receive group rate. Rooms sell out quickly so don’t wait to reserve your hotel rooms. Hotels: Monterey Marriott (350 Calle Principal) – Single/Double $226 per night Subject to 10% tax, 4.15% CCFD Tax and $2.75 City Fee (per room, per night) Portola Hotel (2 Portola Plaza) – Single/Double $215 per night Subject to 10% tax, 4.15% CCFD Tax, 0.195% CA Tourism Assessment and $2.00 County Tourism Assessment (per room, per night) Hotel Pacific (300 Pacific Street) – Single/Double $225 per night Subject to 14.345% tax and $1.00 (per room, per night) Registered exhibitors/booth staff will receive an email from ACWA with the hotel registration link. You MUST register as an Exhibitor or Allotted Booth Staff FIRST in order to receive the hotel information. If you haven’t received this email yet, please contact Ashley Kravchuk at 916-669-2386. Fraudulent Housing Alert Please be advised that an Exhibition Management companies are contacting ACWA exhibitors implying that they have been contracted by ACWA to handle all exhibitor housing. ACWA has not contracted with any housing company and any information provided to them may be used for fraudulent purposes.
